Depending on your settings, there are 3 ways of being notified that a new Private Message has arrived:
- By receiving an e-mail
- While browsing the forum a notification window will pop up
- The [new messages] link will show the number of currently unread messages
You can set the options to your liking in the Preferences section. Note, that for the popup window notification to work, your will have to add the forum you are visiting to your browser’s popup blocker white list.
You can choose to not receive Private Messages by other users in your Preferences. Note, that moderators and administrators will still be able send you Private Messages, even if you have disabled them.
[To use this feature, you have to be a registered user and need the to have the correct permissions.]
The Inbox is the default incoming folder, which contains a list of your recently received Private Messages.
Composing a new message
To compose a new message, click on the 'compose message' tab. You have three ways of selecting a recipient. You can either:
- Type a user name or multiple names on separate lines in the box. After you have done this, the next step is to click either the 'add' or 'add [BCC]' buttons. 'Add' will simply set who the message will be delivered to, whilst 'Add BCC' will send a copy to that person. This way you can send a message to person A and a copy to person B.
- Click on 'Find a member' link. A box will pop up that will allow you to do a detailed search for a particular member using various criteria. The complete member list is also displayed. Do not click on a user name - that will simply take you to their profile, but click the checkbox next to their name (or names) and then click the 'Select Marked' box.
- Click on the 'Add' button next to your 'Friend or Foe' list. This will immediately place the user name in the 'to' box.
Next type a Subject and the message and click send. You may also 'Preview' your message or save it for later editing.
Just like in your e-mail client, all private messages are stored in folders. Working with folders is similar to working with forums. The Inbox is your default incoming message folder. All messages you receive will appear in here.
Sent messages will appear in either the Outbox or the Sent messages folder. As long as the recipient(s) have not yet read the message, it will stay in the Outbox. As soon as someone reads the message it will be archived to the Sent messages folder. You can edit messages after sending them as long as they are in the Outbox and the recipients have not yet read them.
Each folder, including Sent messages and Outbox, can hold a board-defined amount of messages. This is a global setting that only a board administrator can change. An info text displays the current number of allowed messages and the current percentage of space your messages are using at the top of each folder. If no restriction is displayed, you are allowed unlimited messages in each folder.
Please note that the total amount of messages allowed is a per-folder setting. You can have multiple folders which each allow 50 messages for instance. If you have 3 folders, your actual global limit is 150 messages, but each folder can only contain up to 50 messages by itself. It is not possible to merge folders and have one with more messages than the limit.
You can create your own custom private message folders. To add folders, visit the Edit options section of the private message area.
To add a new folder, enter the folder's name into the Add folder input box. If creation was successful, your new folder will appear at the bottom of the folder list. You can then use it like a normal message folder and move messages into it or set a filter (see the section on Private Message Filters for more information about filters) to automatically do it for you.
It wouldn't make sense to have custom folders if you weren't able to move messages between them. To do exactly that, visit the folder from which you want to move the messages away. Select the messages you want to move, and use the Moved marked pull-down menu to select the destination folder.
Please note that if after the move, the destination folder would have more messages in it than the message limit allows, you will receive an error message and the move will be discarded.
Messages inside folders can have colour markings. Please refer to the Message colours legend to see what each colour means. The exact type of colouring depends on the used theme. Coloured messages can have four different meanings:
You can set a message as marked with the Mark as important option from the pull-down menu.
Replied to message
If you reply to a message, the message will be marked as this. This way, you can keep hold of which messages still need your attention and which messages you have already replied to.
Message from a friend
If the sender of a message is in your friends list (see the section on Friends & Foes for more information), this colour will highlight the message.
Message from a foe
If the sender of a message is one of your foes, this colour will highlight this.
Please note that a message can only have one label, and it will always be the last action you take. If you mark a message as important and reply to it afterwards, for instance, the replied to label will overwrite the important label.
If there is anything you don't understand or need help with, feel free to post a message here and we'll do what we can to help.